Award Management | College of Information Sciences and Technology
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Award Management

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(http://www.research.psu.edu/osp/manage-awards/manage-awards-overview)

When a proposal has been awarded and fully executed by the Office of Sponsored Programs (OSP), your IST Research Coordinator will:

  • Complete the internal forms necessary to set up a new budget and fund number for your project
  • Set up subawards as necessary and approve invoices for payment
  • Assist with required agency financial reporting (annually, quarterly, monthly, etc.)
  • Request no-cost extensions as necessary and verify receipt of extension
  • Revise budgets at PIs request
  • Submit budget modifications to sponsor as necessary

Monitor and Oversight

Strong communication – know your grant’s technical officer and keep him/her informed of any changes or questions about the project

It is the PI’s responsibility to ensure that project expenses meet the following three needs:

  • ALLOWABLE: is the cost permitted based on OMB Circular A-21 guidelines, and was the cost budgeted and approved by the sponsor,
  • ALLOCABLE: is the cost necessary for the project’s success,
  • REASONABLE: would the cost be incurred by a prudent person.

Submit technical progress reports on time – most agencies won’t release next year funds until progress reports are submitted.

Resources

  • myResearch: A portal that provides real-time, web-based access to associated sponsored research. You should monitor expenditures, sub-agreements, award notifications, invoicing, and financial reporting frequently.
  • Cost Accounting Standards: A PSU Fact Sheet that provides additional information on F&A, charges and exceptions, purchases, etc.
  • Export Control: Regulations for shipping items abroad, hosting a visiting scientist in your lab, traveling internationally, etc.
  • Extensions and Revisions: Detailed in formation on no-cost extensions, budget revisions, change of scope of work, etc.
  • IST Intranet: To find additional information on IST specific forms and processes.
  • Research Accounting: The Office of Research Accounting services the needs of research departments and sponsoring agencies.
  • Research Integrity: Penn State policies and other resources which guide research integrity.
  • Policies Management: The Office of Sponsored Programs provides central coordination and oversight of all research awards that come into Penn State.