LA Resources

Enter your hours in Workday. For more details, visit the IST Human Resources Information page. Scroll down to "Part-Time Employees" for information on onboarding, timekeeping, and more.

Check pay period start and end dates on the 2025-2026 Payroll Schedule.

Important Reference Documents

• LA Job Description and Application
• Assistant-Instructor Agreement
• IST 389 Syllabus

• Sharon Lazarow
  • Your Scheduled LA Assignment (e.g. Number of hours, pay)
  • Registration for IST 389 (e.g. registration questions)
• Pamela Carey or Abhijay Chelli
  • LA Program Responsibilities (e.g. Concerns, Absence notifications, LA forms)
  • Assignments for IST 389 (e.g. Grades, Gradebook errors)
• Erica Fleming - Course Content in IST 389 (e.g. Coaching, Grading, Teaming, Learning)
• Jeannette Macaluso - HR Inquiries and Workday Questions (e.g. W-4, I-9, automatic deposit, payroll questions, etc.)
• IST Learning Design - Canvas Questions (e.g. Set up teams, export grades to Excel, etc.)
• TechTutors - Instructional Technology Support (e.g. Classroom podium, Office 365, Voicethread, Top Hat, etc.)

• Share your preferred name and pronouns with the students in your course an include them in your email signature.
• Introduce yourself when interacting with students through discussion forums, email, or other chat tools.
• Post an introductory video in Canvas at the beginning of the semester to help students get to know you and understand your role in the class.
• If using Zoom, turn your camera on and microphone on when engaging with students whenever possible.
• Check-in with students regularly in-person or online to maintain student engagement and create a sense of community.
• Address students by name to help establish a sense of belonging and community. This will also help you better facilitate discussion.
• Have an up-to-date profile picture of yourself on your Canvas profile and Outlook email account.

• Take notes on specific issues, students, or things that occurred to look back on in preparation for the next class.
• When possible, come to class early and remain after class to address students’ questions/concerns.
• Help students stay on top of course materials and assignments by sending emails or post announcements on Canvas.
• Use wait-time consistently and avoid jumping in too quickly when there is prolonged silence.
• Smile and nod to indicate you are listening and paying attention.
• In a class with multiple LAs, split up the class during discussions to ensure each student gets as much LA interaction as possible.

• Host office hours at “alternative times” to best meet student needs (i.e. weekends, earlier for international students, after class).
• Office hours can either be Q&A style, review of a specific topic/skill, or have a prepared topic or question.
• Make sure students know what to expect when they attend.
• Send a reminder or announcement via Canvas or email before office hours begin, even if it is recurring, to remind students periodically of the time and location.
• Schedule more frequent, shorter office hours to accommodate students’ schedules.
• Solicit the best days/times for office hours from your students.

• Calendar: set due dates for items so that they appear on the Canvas calendar; alert students that color-coding their course cards on the dashboard will color code the respective assignments for those courses in the calendar
• Announcements: use an announcement to tell students where to access course materials/resources in Canvas as well as any additional announcements/reminders throughout the semester
• Notifications: have students set communication options and notification preferences
• Profiles: utilize this feature to update your preferred name, professional headshot, and preferred methods of contact
• Canvas as an Instructional Tool
  • Using Rubrics in Speedgrader
  • Assignment scores are not being saved (see section on "Select Rubric Settings")
  • Set up Grade Posting Policies
  • Setting up office hours as Canvas events
  • Handling course communication with Canvas inbox and Canvas announcements