Accept & Decline Letters | College of Information Sciences and Technology
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Accept & Decline Letters

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Regardless of the type of letter (or email) you are sending, it is important to remember to use professional writing etiquette whenever contacting a potential employer.  HOW you write is just as important as WHAT you say.  Be courteous and appreciative and always use proper grammar, check your spelling, and proof-read your correspondence.

Career Coaches in the Office of Career Solutions can help you craft the perfect response and guide you through the acceptance / decline process.

Accepting an Offer

Congratulations!  You've landed the job -- now what?  Once you've reviewed all offers carefully, and chosen the best fit, it's time to let the employer know.  

  • Sample Job Letters
    Employment-related letters that can be edited to fit your circumstances.

How do I decide between multiple offers? 

Often times, students will receive multiple job or internship offers and must decide which is the right fit.  Consider the following:

  • location
  • salary
  • daily duties
  • company culture
  • company mission and values

Make a Pro / Con list and rank your "must haves" in a dream job, then compare your lists.  To make the most out of your experience, make sure the company and position align with your values and interests.  What will you gain from this opportunity (besides a paycheck!)? 

Declining a Job Offer

Once you've chosen the right position for you and accepted an offer, you'll need to let the other companies who have extended an offer know, as well.  This can sometimes seem daunting and students are often unsure what to say.  It is never acceptable to ignore an offer of employment and hope that the company will get the hint.  Reach out to the recruiter who initially extended the offer, thank them for the opportunity, and let them know that you've decided to accept with another employer.  

Compensation and Benefit Negotiation



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